Once you have met with the CN planning team,
these are the steps that will plan and execute the event.

• The CN Planning team will provide a branded, shared folder after the Kick Off Meeting that will contain 3 planning workbooks.*

• The 3 shared workbooks are:

1. Client Information Workbook contains the following sheets:

   • Planning Checklist / Event Summary / Activities Checklist / Daily Itinerary / Event Additions & Change Order / Signed Waiver Tracking

     • The Planning Checklist serves as the central hub for planning with the planning bullets listed below.

       • Each planning bullet will:

         • have deadlines respective of your event start date that will need to be met.

         • be linked to the pages in the workbooks for ease of navigation.

2. Accommodations Workbook contains:

   • Lodging Assignment Sheets

3. Additional Catering, Allergies & Beverages Workbook contains:

   • Dietary Allergies / Additional Catering Order Sheet / Bar Ordering Sheet / Snack Ordering Sheet / Non-alcoholic Drink Ordering Sheet

*The CN team works with you in the documents, in your scheduled meetings, and via email to ensure all deadlines are met &
the needed information is provided to execute your event…

CHECKLIST & DEADLINES

THESE ARE THE BULLETS THAT WILL BE ON THE PLANNING CHECKLIST.
ITEMS CAN BE COMPLETED IN ANY ORDER, BUT MUST BE COMPLETED BY THE DEADLINES PROVIDED.

• SECOND PAYMENT made prior to event

  • Please refer to the agreement for the 2nd payment due date.

  • You have or will receive an invoice with the balance due and the due date for the payment

• Obtain Required EVENT Insurance for client & vendors - AS SOON AS POSSIBLE

  • Required Insurance Information Document (click to read)

    • The documents from the insurer will be placed in the COI folder in the shared planning folder.

• Choose any Catering Additions - 21 Days in Advance

  • Choices will be provided on pick list in the Additional Catering, Allergies & Beverages workbook.

    • Boards & Appetizers

    • Late Night Bites

  • Pricing for these additional choices will tabulate on the Event Additions & Change Order found in Client Information workbook.

• Provide a list of food allergies & Dietary Restrictions - 21 Days in Advance

  • A list of allergies is provided on the Dietary Allergies sheet in the Additional Catering, Allergies & Beverages workbook.

    • Please provide the # of guests who have the allergy listed. If there are no guests with the allergy, please leave blank

  • Please note that CN is a not a gluten free facility and cannot cater for Celiac needs. We provide more information on this in the Catering section.

    • Guests with Celiac will need to be discussed during planning.

• Choose Beverage Programs - 14 days in advance

  • The Beverage Program section provides more information on how this program works.

  • You will provide your choices on the pick list in the Additional Catering, Allergies & Beverages workbook.

    • # of Alcoholic drinks per night

    • Choices for Beer to be on tap and if choosing to add Cider to service

      • Pricing and choices are on the pick list and tabulate on the Bar Sheet located in the Additional Catering, Allergies & Beverages workbook and on the Event Additions & Change Order found in Client Information workbook.

    • Additional:

      • Tea & Coffee service

      • Soft drinks for non-bar and bar hours

        • Pricing and choices are on the pick list and tabulate on the Non-Alcoholic Drinks Sheet located in the Additional Catering, Allergies & Beverages workbook and on the Event Additions & Change Order found in Client Information workbook.

• Choose SNACK Program - 14 days in advance

  • The Snack Section provides more information on how this program works.

  • You will provide your choices pick list on the Snacks Sheet in Additional Catering, Allergies & Beverages workbook

    • Snacks are an optional addition to your provisions during the event.

      • Pricing for these additional choices will tabulate at the bottom of the Bar Sheet in the Additional Catering, Allergies &
        Beverages workbook and on the Event Additions & Change Order found in Client Information workbook.

• PLACE ALL GUESTS IN LODGING - 14 days in advance 

  • You will place all of the guests in your group in the various lodging options in the Accommodations sheet.

    • All guests placed in beds will be tallied in the sheet to allow planners to know they have placed all guests in beds.

      • Total number of guests in beds will tabulate at the bottom of Planning Checklist in the Client Information workbook.

• Event Itinerary - 14 days in Advance

  • The itinerary information will fill in on the Itinerary in Client Information workbook.

    • If you have built your own itinerary, we will work with you to have it conform to CN’s inventory as we structure the day around meal periods.

    • See sample Itinerary for guidance

      • Included & Additional Activities timeframes

      • Meetings / Breakout / Presentations

      • Free Time

• SELECT Included & additional Activities & session times - 14 days in Advance

  • You will provide your choices on the pick list on the Activities Sheet in the Client Information workbook.

    • Pricing for additional activities, if you choose to add more activities during your stay, will tabulate at the bottom
      of the Activities Sheet in the Client Information workbook and on the Event Additions & Change Order found in Client Information workbook.

• Add any Additional Guests - 14 days in Advance

  • This will be provided to the Operations Manager in planning

    • Pricing for these additional guests was provided at the time of contracting.

      • The additional costs will be tabulated on the Event Additions & Change Order found in Client Information workbook.

• decide on WiFI Name & Password - 14 days in Advance

  • This will be provided to the Operations Manager in planning

  • This information will be updated at the bottom of the Planning Checklist in the Client Information workbook and on the Event Additions & Change Order found in Client Information workbook.

• Waivers signed by all participants & vendors - 14 days in Advance

  • Camp Navarro will provide a website link that you will send out to your guests so they can digitally sign.

    • Guests will read and sign off on waiver online.

      • All responses will be tracked via a linked Google sheet that will be shared between CN & Client to ensure all participants sign before coming to property.

    • If a participant does not sign before or a vendor is coming to property, they will sign a hard copy of waiver on property.

    • All vendors you may work with will need to have the waiver signed by anyone coming to the event, even if only for part of a day.

    • CN can incorporate your waiver, if you hav one, to be able to get both signed at the same time.

• Load-in/Registration Plan - 7 days in advance

  • To be discussed with CN Planning Team to allow for set up

• FINAL INVOICE & PAYMENT

• Please refer to the agreement for the 2nd payment due date.

• You have or will receive an invoice with the balance due and the due date for the payment

• The sample Itinerary provides for an experience that has met the goals for many of the groups we have hosted.

  • It also provides visual to see how the event can be laid out with the options that work in the open blocks of time.

  • For events with a duration than a 3 day / 2 night stay, an example itinerary can be provided during planning.

  Feel free to download the sheet to aid in discussions with your team.

Camp Navarro takes pride in catering high quality meals & small bites fitting of our wine country and camp setting.

MENU & ADDITIONAL BITES

• CN provides a curated menu for all meals during the stay.

• Happy Hour & Late-Night bites can be offered in addition to the programmed meal services.

  • Group organizers decide additional catering.

    • Pricing does not include Sales Tax of 7.875%, but will added on the change order

MEAL PLANNING

• Based on a 3 day / 2-night stay:

• Meal Catering consists of:

  • 2 Breakfasts, 2 Dinners & 1 LUNCH

    • Arrival Dinner on night one.

    • The next day’s meals are Breakfast, Lunch & Dinner buffets. 

    • The last morning is a Departure Breakfast buffet.

Events with longer duration will added a breakfast, lunch and dinner per each day.

MEAL TIMES & PERIODS

BREAKFAST - 8AM | LUNCH - 12 NOON | DINNER - 6PM

• Set Meal Start Times provide structure to the day.

  • Changing a meal start time is subject to a $750 fee AND require approval from Executive Chef 30 days in advance of event.*

    • Requests to change after 30 days will not be honored, especially once an event has commenced.

• Buffet Service for each mean is a 1 hour period.

  • The meal period cannot be extended past 1-hour in length.

    • On occasion: Due to large numbers of guests, Camp Navarro may opt to extend service times at no extra charge.

  *CN will work to meet a time change request but reserves the right to not change meal service start times.

BUFFET SERVICE & DINING SET UPS

• All meals are served Buffet Style out of the Main Hall in Bocsh Lodge.

• Tables & Seating are set under the redwood trees along the Main Lawn in front of the Lodge. 

  • The location and/or layout of the tables and seating are set and are not rearranged.

INCLUDED MEAL BEVERAGES

• Breakfast is served with Coffee & Tea service, Orange & Apple juices & Water.

• Lunch & Dinner are served with Iced Black Tea & Lemonade & Water

• Beverage service at each meal is based on a serving of 2 cups per person.

ADDITIONAL CATERING

• Happy Hour & Late-Night provisions can be offered in addition to the buffet meals.

• All additional catering selections will be finalized during the planning process.

  • All selections are due 30 days prior to event

    • Numbers cannot be reduced after this date.

DIETARY ALLERGIES

• We will need to know the number of people with each allergy & severity.

• ***Camp Navarro cannot accommodate Celiac needs***.

  • Camp Navarro is not a gluten free facility and cannot guarantee the safety for a Celiac guest.

    • It is recommended any guests with Celiac bring their own food.

    • A list to be provided in the planning docs.

• Vegetarian, Vegan & Gluten Free provisions are accommodated within the menu.

• Menus are not adjusted for dietary preferences.

Executive Chef Josh Fisher curated our 2023 menu & looks forward to serving you some of his favorite dishes.

HOW IT WORKS…

• The meals below are laid out as they will occur for a 3 day / 2 night stay.

• (V/GF) = Vegan & Gluten Free

• There are catering add-ons and upgrade choices listed for the BBQ night & the Departure Breakfast.

• If you choose to add-on any of these options,

  • Select these add-ons in the sheet labeled Additional Catering, Allergies & Beverages

  • These choices will be recorded in the Additions and Change Order Sheet in the 01 Client Information workbook.

  • Payment will be handled per the Final Invoice.

  • Sales Tax (7.875%) is not included in pricing for add-ons, but tax will be tabulated in the Change Order.

DEPARTURE BREAKFAST

(ADD ON: APPLEWOOD SMOKED BACON & CHICKEN APPLE SAUSAGE)
Daily’s Bacon & Aidell’s sausage
BEYOND SAUSAGE PATTIES (V/GF)
$5 per person

Breakfast is served with Coffee & Tea service, Orange & Apple juices & Water.

IN ADDITION TO THE MENU, ADDITIONAL CATERING pROVISIONS can be PREPARED
for any night of the event.

HOW IT WORKS:

• These menus and pricing are in addition to the included meal service.

• Pricing and serving quantities are provided on the menu below.

• Sales Tax (7.875%) is not included in pricing but will be applied when the choices input on the Additions & Change Order that can be referenced to aid in budgeting.

• Organizers decide on choices and quantities (per minimum if listed) for each day desired and check off choices and provide quantities on the pick list on the Additional Catering sheet.

  • Consult with the CN Planning Team for input in shared planning documents if needed.

  • The costs will be recorded on the Bar Sheet and on the Event Change & Additions to aid in budgeting and expense projections.

  • Payment will be handled per the Final Invoice.

S’MORES

CHOCOLATE, GRAHAM CRACKERS & MARSHMALLOW
($4 / person)

PROVISIONS INCLUDE:

• Staff appropriate to serve your quantity of guests

• Staffing and additional bars may be provided depending on the size of group. Discretion of additional staffing and bars is solely up to Camp Navarro.

• Bar Service

  • Set up of one, stationary bar for the duration of your event that will serve both alcoholic and non-alcoholic drinks

  • 6 hours of bar service per day. Bar service hours are set during planning.

    • Additional hours of bar service are $250 per hour - up to 2 additional hour depending on when bar is opened - further discussions in plannning.

    • CN reserves the right to not extend hours and/or allow for purchases past the initial purchase.

• Non-Alcoholic / Soft Drink Service

  • Provision of coolers and ice for purchased non-alcoholic drinks to allow for self-service throughout the day.

    • CN staff will stock coolers with purchased n/a beverages and keep beverages on ice throughout the day.

• Meal Beverages:

  • Breakfast is served with coffee & tea service, orange & apple juices & water.

  • Lunch & Dinner are served with iced black tea & lemonade & water

    • Beverage service at each meal is based on 2 cups per person

ALCOHOL SERVICE RULES

Camp Navarro:

• Serves no more than 8 hours of service total.

• Executes all wine & beer sales.

• IDs anyone who appears to look under the age of 30.

• Does not serve more than 1 drink an hour per person.

• "Bring Your Own" alcohol is not allowed inside the permitted area.

  • The ABC permitted area includes the main lodge, most of grass area in front of lawn, campfire and stage areas.

  • The area is demarcated with boundaries.

• If you choose to Bring Your Own (“BYO”) wine and this is agreed to with CN, a buyout fee will be assessed per the size of the group and based on quantity

  • A per bottle corkage fee of $ 15 plus sales tax will be assessed.

• NO SMOKING of any kind in the permitted ABC area.

• California state law does not allow consumption of alcoholic beverages on licensed premises from 2am-6am.

  • Camp Navarro's policies extend this restriction to the entire 200-acre property.

BAR SERVICE PLANNING
(Beer — Wine — Cider)

• We suggest a two (2) drink minimum & have up to a six (6) drink maximum served over a six-hour bar service period per day.

• A selection of 2 beers & 4 wines & 1 cider selection will be served.

  • A 50 / 50 split between beer & wine is the starting split*

    • The split can be changed in the planning process. CN reserves the right to not change.

HOW IT WORKS:

• Number of bar drinks served per day: Client decides and the number of drinks served per day can be different each day.

• Beer: Client select 2 beer choices from the Beverage Menu provided.

• Wine: Camp Navarro has curated wine list that provides a Pinot, Zinfandel, Rose & Chardonnay offering.

  • All four of the varietals will be served.

• Cider: Client selects 1 choice from the Beverage Menu provided.

• Choices are recorded on the Bar Menu planning sheet pick list provided in planning.

• Purchases cost will tabulate on the Bar Sheet and on the Additions & Change Order sheet to aid in budgeting.

  • If more drinks are added after original purchase in planning, additional charges will be approved via a change order signed by the client while at property and paid for via the Final Invoice.

BAR SERVICE DRINK PRICING

• $8.50 per alcoholic drink (Sales tax not included - 7.875%)

  • 12 oz. beer & cider pour

  • 5 oz. wine pour

• Non-alcoholic pricing is based on additional quantities and selections purchased.

NON-ALCOHOLIC BEVERAGE SERVICE

MEAL BEVERAGE SERVICE - based on 2 cups per person

• Breakfast is served with coffee & tea service, orange & Apple juices & Water.

• Lunch & Dinner are served with Iced Black Tea & Lemonade & Water

ADDITIONAL COFFFE & TEA SERVICES

Early Riser Coffee & Tea Service (begins at 7am) can added to the programming.

• CN can provide 2 Airpots of coffee & tea service for early risers.

  • Each Airpot provides for 20 (1 cup) servings - a total of 40 cups in this offering

  • $50 per airport

Additional Daily Coffee & Tea Service

• CN can provide Airpots of coffee & tea service throughout the day

  • Each Airpot provides for 20 (1 cup) servings -

  • $50 per airport

NON-ALCOHOLIC BEVERAGES / SOFT DRINKS

• N/A beverages, beyond the included drinks at meals, are purchased in addition.

• A menu will be provided for you to pick from.

• Additional non-alcoholic beverages (if purchased) are placed in self-serve coolers for all day access and/or can be served from the bar during bar service.

All Purchase costs will tabulate on the Non-Alcoholic Drinks Sheet and on the Additions & Change Order sheet to aid in budgeting.

CIDER

Gowan's Cider (Anderson Valley, CA)

NON-ALCHOLIC BEVERAGES

COFFE & TEA

Black Oak Coffee Roasters Duomo & Wagon Wheel French Roast blends
&
Assortment of teas from Russian River Tea Company

Duomo Medium Dark Roast
Duomo is a full-bodied Northern Italian style espresso blend
with a rich roasted flavor & just a bit of bitter-sweetness

Wagon Wheel French Roast Blend
This is a classic French roast
roasted dark, with smooth combination of browned sugars & bitter chocolate in a full-bodied, smoky cup

SOFT DRINKS

• Lodging can accommodate up to 260 guests.

• Accommodations include Cabins, Glamping Teepees Tents, and Adirondacks.

  • There is additional space for RVs and individual tents.

• If your group sizes beyond our capacity…

  • 'pop up' lodging may be an option for an additional fee.

• Use the Lodging Assignment shared from Google Sheets to place all guests in lodging.

Cabins

Adirondacks

Lower Camp Teepee Tents

Upper Camp Teepee Tents

Bathrooms & Showers

• There are several bathroom and shower areas spread out across the property

• All have hot running water and flushing toilets.

• We have the main bathroom / shower facility located in the Lower Cabin area with lights and electricity.

  • The men’s room has 2 toilet stalls and 2 shower stalls.

  • The women’s room has 6 toilet stalls and 7 shower stalls.

  • There are 4 outdoor showers attached to the outside of the main bathhouse.

• There is a shower house in Upper Camp near Comanche village with 12 shower stalls and lights.

• There are 5 more bathroom and shower area throughout the rest of the property.

  • Each has 2 flush toilets and 1 outdoor shower.

• Additional restrooms are located on the top and bottom floors of Bosch Lodge

Included Games & Activities

• These will be available daily throughout your stay. (weather permitting)

  • Lawn Games & Sport Activities

    • Volleyball, Badminton, Bocce Ball, Soccer balls, Footballs, Cornhole (bean bag toss), Frisbees, Giant Jenga

  • Arts & Crafts

    • A simple Arts & Crafts area at the "Art Barn" provides for all guests to create and be inspired in our serene setting

  • Nightly Traditional Campfire

    • In the evening, we light our beautiful large main campfire and provide s’mores* on one of the nights of your stay. Bask in the glow of the fire, tell stories, and make some new friends.

    • S’mores can be purchased.

  Included Staffed Activities

  • Each event has a defined number of included staffed activity hours that provide groups with ‘Activity Windows’ to include experiences from a combination of Archery, Rock Climbing Wall, and Nature Day Hikes.

• All activities are “drop in’ (come when you like)…except for hikes which meet on the hour at the main campfire bowl.

• Please discuss with the CN Event Panning Team to better understand activity details how they fit into the event schedule.

Archery

• Learn basic archery skills and safe range practice from an Archery Range Master.

• Includes 10 bows with 6 arrows per person.

• Minimum age for archery is 10 years old.*

  • *It is required for children to have their parents or legal guardian present while at the range,

• 30 people maximum per session.

• $250 per additional hour

Climbing Wall

• Climbing wall is 10’W x 30’H.

• Four separate climbing courses to choose from.

• Maximum of 4 climbers at a time.

• Minimum weight requirement*: 40 pounds

  • in order for climbing wall pulley system to function properly

  • **It is required for children to have their parents or legal guardian sign for them

• $250 per additional hour

Nature Day Hike

• Explores the beauty of our 200 acre property while learning about local history, flora, fauna & native cultures

• Typical hike duration - 50 minute

• $250 per additional hike

Other things to do onsite include…

• Exploring our local trails

• River fun, exploration, swimming and rope swing (no lifeguard on duty & no fishing/frogging).

• Hammock relaxation

• BYO bike (kids must wear helmets and closed toe shoes)

• Lawn games: Cornhole, Giant Jenga, and Bocce Ball

• Assorted board games

DIRECTIONS FROM HWY 101

U.S. 101 from north or south towards Cloverdale to junction with CA - 128 West to Fort Bragg/ Mendocino.
- Take the CA-128 W exit towards Ft. Bragg/ Mendocino  - 0.2 mi.
- Turn left onto CA 128 W / N. Cloverdale Blvd. – 0.8 mi.
- Turn right to stay on CA-128  to Navarro, CA - 41.3 mi.
- At the Navarro General Store, continue on CA-128 to the first bridge - 1.6 mi.

- Cross the North Fork of the Navarro River and turn right on Masonite Road - 100 ft.

- Take Masonite Rd. to the entrance to Camp Navarro -  0.7 mi.
- Turn right at the sign to Camp Navarro into the main parking area.

STAYING NEAR BY

Camp Navarro offers Excellent accommodations choices from rustic camping cabins, Adirondacks (three sided cabins with curtains), to bringing your own tent.

We understand that those options aren't right for everyone. 

We found the best of the best places if you're interested in staying near by via Google. If you have questions regarding staying near by, please directly call or email any of the places below.

The Navarro Mill Guest House — Website — (707) 895-3027
This guest house is a unique historical building, a tastefully restored grand home built for the owner of the local sawmill during the logging boom in the early years of the twentieth century.

Anderson Valley Inn — Website — (707) 895-3325
Located in the heart of the Anderson Valley, in the small town of Philo, is a quiet inn with the accessibility to enjoy all the splendors of the Valley, the Anderson Valley Inn. The Inn is constructed from redwood and with newly remodeled rooms, provides a contemporary ambience that connects the serenity of nature with the luxuries of modern life. A stones throw away from one of the most striking wine regions in Mendocino County and right around the corner from the Navarro River and Hendy Woods State Park. A reasonable fare is offered ranging from $65.00 to $125.00 and varying from weekday to weekend.

The Boonville Hotel Table 128 — Website — (707) 895-2210
An historic but contemporary roadhouse in the heart of Anderson Valley, with quiet, gracious rooms and a renowned restaurant featuring locally grown products.

Holly Hill Farms — Website — (707) 895-2269
This quiet rural spot is the perfect anchor from which to experience all that the Anderson Valley has to offer. On twelve acres of majestic redwood groves and gentle sunlit meadows, there are two separate and private accommodations. A kitchen garden which provides herbs, vegetables, fresh fruit and flowers, a pond and seasonal streams.

Pinoli Ranch Country Inn — (707) 895-2550
This off the road getaway in the Anderson Valley has quiet, spacious, private rooms in a charming ranch house sitting atop a hill with million dollar 360 degree views and a scrumptious country breakfast.

The Other Place — Website — (707) 895-3979
A 500 acre ranch with four secluded and unique cottages with all the comforts of home; full modern kitchens, wood burning stoves, spectacular valley views, telephone and television.

Van Zandt Redwood View Resort — Website — (707) 895-3174
Perfect for the family, or those who love the rustic setting, this is a collection of cabins in the beautiful Anderson Valley along the Navarro River. May through September only.